Welcome to New York

At a glance — For newly appointed consuls, accompanying family members, and administrators — from before travel through the first month.

Begin with the right pathway

There is no single accreditation route for every international posting in New York. Consular officers, bilateral chiefs of mission, United Nations personnel, and accompanying family members may follow different procedures. Begin with the administrator designated by your consulate or mission.

Before you travel

Organize the document categories identified for the principal and each accompanying family member. Confirm who will make each official notification, which documents must remain original, and which records should be carried rather than shipped.

During the first month

Provide local contact details to the designated administrator, begin applicable notification steps, and ask how identification, tax, driving, vehicle, or related responsibilities apply to your circumstances. Do not assume they are automatic.

Content owner: SOFCNY Protocol · Review schedule: before public launch and at least annually

At a glance — For accompanying spouses, partners, children, eligible dependents, and the staff supporting their arrival.

Prepare the family's records

Ask how accompanying and later-arriving family members must be notified and documented. Carry essential identity, insurance, health, prescription, and education records securely. Requirements may differ among family members.

Understand education options

Families may consider public, private, or international schools. The best pathway depends on age, language needs, previous curriculum, learning support, location, timing, and available places.

Employment for spouses and dependents

Employment authorization is not automatic. Confirm eligibility and any required approval through the consulate or mission administrator and the appropriate U.S. authority.

Content owner: SOFCNY Protocol · Review schedule: before public launch and at least annually

At a glance — For principals and accompanying family members — before arrival and whenever care is needed.

Arrange coverage and continuity

Confirm appropriate health insurance before or immediately after arrival. Understand covered providers and facilities, referral requirements, and language-assistance options.

Know where to seek care

Primary-care clinicians generally manage routine care. Urgent-care centers may address time-sensitive concerns that are not immediately life-threatening. Emergency departments are intended for serious or potentially life-threatening conditions.

Prepare the household

Keep a secure emergency card with key conditions, allergies, medicines, insurance details, and contacts. Plan for dental, vision, mental-health, accessibility, and language needs.

Content owner: SOFCNY Protocol · Review schedule: before public launch and at least annually

At a glance — For newly arrived consuls and accompanying households — before signing a lease and throughout the first months.

Choose a home around real needs

Compare locations by travel time to the consular post, school and childcare needs, public transportation, accessibility, safety, and building arrangements. Before signing, understand the lease, payments, deposit, utilities, repairs, and move procedures.

Know where to find tenant information

New York City provides public information on repairs, heat and hot water, building maintenance, tenant protections, discrimination, and ways to request help.

Set up daily life

Arrange utilities, internet, mobile service, secure mail, banking, and payment methods. Learn building waste, recycling, delivery, guest, and emergency routines.

Content owner: SOFCNY Protocol · Review schedule: before public launch and at least annually

At a glance — For consuls and consular staff establishing professional relationships and operations in the city.

Understand the institutional landscape

Consular work can involve federal, State, City, diplomatic, cultural, academic, and commercial institutions. The correct contact depends on the subject, and sensitive matters should use approved institutional channels.

Organize visits and official requests

Begin early. Define the purpose, participants, proposed timing, requested action, responsible host, and accessibility or security needs before approaching the relevant office.

Plan events and communications

Establish the audience, venue, program, speakers, protocol order, accessibility, photography permissions, press arrangements, emergency plan, and publication approvals.

Content owner: SOFCNY Protocol · Review schedule: before public launch and at least annually

At a glance — Personal, moderated perspectives on settling in, working effectively, welcoming visitors, and discovering the city.

Experience adds context

Official guidance explains requirements. Experience explains what a new city feels like. This section will share moderated perspectives from Society representatives on neighborhoods, public spaces, family weekends, cultural institutions, meetings, and seasonal traditions.

Contribution themes

• What I wish I had known before arriving
• A consul's introduction to a borough
• Hosting a visiting delegation
• Accessible and low-cost activities
• One useful New York habit

Content owner: SOFCNY Protocol · Review schedule: before public launch and at least annually